Is SharePoint good for file sharing?

This is because SharePoint Online is good for structuring and collaborating the way data and information is shared and file server is great for instant access to files, in particular more resource intensive ones such as video and design files.

How can multiple users edit a document in SharePoint?

Co-authoring is easy to use from the end user’s point of view. When a user wants to work on a document in Word, PowerPoint, OneNote, Visio or one of the Office Web Apps, they open it from SharePoint Server, as usual. If another user already has the document open, both users can edit the document at the same time.

What is the difference between file share and SharePoint?

SharePoint is not a general storage system in the way that File Shares – either on a Windows File Server or a NAS – deliver file services over the network. Conversely, File Shares are not a DMS. Their only job is to deliver a file system that can be shared over the network.

How do I create a live document in SharePoint?

Create a library in SharePoint in Microsoft 365 or SharePoint Server 2019

  1. Go to the team site where you want to create a new document library.
  2. On the menu bar, select New, and then select Document library.
  3. Enter a name for the new library.
  4. Select Create.

Why is SharePoint better than file shares?

Definitely, SharePoint offers much more collaborative features compared with Network File Shares. Such as: Versioning Control – adds the ability to see older versions of documents. Metadata (like When & who updated the documents and the ability to add and manage additional file properties, columns, metadata)

How do I share a document that everyone can edit?


  1. Select the file you want to share.
  2. Click Share or Share. Get link.
  3. Under “Get Link,” click Change to anyone with link.
  4. To decide what people can do with your public link when you share it, select Viewer, Commenter, or Editor.
  5. Click Done.
  6. Copy and paste the link in an email or any place you want to share it.

How many users can simultaneously edit a document in SharePoint?

Replies (1)  Hi Ana, As I’ve checked the related articles below about the feature in Office to be able to edit multiples users in a document simultaneously, there’s no established or specific total number of users who can make the changes.

How do I create a link to share a document?


  1. Select the file you want to share.
  2. Tap Share or Share .
  3. Under “Get Link,” tap Link settings .
  4. Select Public link. Save.
  5. Tap Done.
  6. Copy and paste the link in an email or any place you want to share it.

Is SharePoint a collaboration tool?

SharePoint is a widely used enterprise-level platform that in addition to content and project management, offers rich collaboration capabilities.

Is SharePoint a good CMS?

Here are a few of the big advantages of using SharePoint as your CMS: It’s great for managing all kinds of documents. As you imagine, the software really shines in this area. And so, if your business website features lots of PDFs or Microsoft Office files, SharePoint could be the perfect answer.

How to share your documents in SharePoint?

Share a file or folder. Here’s how you share files or folders in SharePoint: Select the file or folder you want to share, and then select Share. (Optional) Select the dropdown list to change the type of link. The Details pane opens, where you can change who can access the link and whether people can edit the item you’re sharing.

How do I share a document in SharePoint Online?

Make sure you are using a modern document library.

  • Right-click above the file you want to share,and click Share
  • The pop-up menu and choices are identical to the folder sharing we covered above.
  • On the next screen,type in an external email,add a personal message (optional) and hit Send
  • That’s it – you are done! Nice and easy!
  • How do I enable external sharing in SharePoint?

    Enable external sharing at site level. Navigate to, sign in using your Microsoft credentials, and open the Admin app. Open the SharePoint admin center. Click Sites, then click Active sites. Select your site and click Sharing. Select Anyone or New and existing guests, then click Save.

    How do you open documents in SharePoint?

    Gear Icon > Site Information

  • Click View all site settings
  • Click on the Site collection features
  • Click Activate next to Open Documents in Client Applications by Default